1. Name and Address…………………………………..………………..2
2. Objectives of the Association……………………..…………….……..2
3. Membership of the Pakistan Rugby Union………….………………….2
4. Membership of the Association………………………………....……..2
5. Executive Committee……………………………………………...…..3
6. Election of the Executive Committee………………………..………….3
7. Authority of the Executive Committee……………………..………….. 3
8. Funds of the Association…………………………………………….....4
9. Disciplinary Action…………………………….……………………… 4
10. Gradings & Selection of Referees……………….....…………………...4
11. Meetings & Communication…………………….……………………...5
12. Dissolution of the Association………………..………………………... 6
13. Alterations or Additions to the Constitution……………………………...6

1        Name and Address

1)   The Association is known as the Pakistan Association of Rugby Union Referees, (the Association).

2)   The Association's registered address is care of the Pakistan Rugby Football Union, 65 A Lalazar, Thokar Niaz Baig, Lahore, Pakistan.

2        Objectives of the Association

The Objectives of the Association are to: -

1)   Promote Rugby Football in Pakistan.

2)   Provide qualified referees for rugby matches.

3)   Recruit, train and develop referees for games under the jurisdiction of the Pakistan Rugby Union (PRU).

4)   Improve the standards of refereeing within Pakistan and Asia.

5)   Generate funds and to use such funds for the furtherance of the interests of the Association and its members.

6)   Comply with the Association and PRU Code of Conduct.

7)   Engage in such other activities approved by the Executive Committee (EXCOM).

3        Membership of the Pakistan Rugby Football Union

1)   The Association is a member of the PRU,    

2)   The Association shall maintain its membership of the PRU.

3)   The President, or an EXCOM nominated deputy, shall represent the Association at the Annual General Meeting and other General Meetings of the PRU.

4        Membership of the Association

1)   Membership of the Association shall be open to anyone interested in the refereeing of Rugby Football matches or the game in general played under the Laws of the Game of Rugby Football.

2)   Membership shall be upon approval of the EXCOM, and upon payment of the annual subscription as determined by the EXCOM. All members of the Association are expected to contribute to Association activities and to strive to uphold the Objectives of the Association.

3)   Social membership shall be upon approval of the EXCOM, and upon payment of the annual subscription as determined by the EXCOM. Social members are not permitted to vote on Association matters.

5        Executive Committee

1)   The Executive Committee (EXCOM) shall consist of a President, Vice President, Secretary, Treasurer, Fixture Secretary and up to three elected members.

2)   The EXCOM shall have the power to co-opt other members whom by virtue of special qualification or experience may contribute to the administering of the Association.

3)   The EXCOM shall administer the Association.

6        Election of Executive Committee

1)   The EXCOM shall be elected by voting at the Annual General Meeting and will serve until the concluding adjournment of the Annual General Meeting in the following year.

2)   EXCOM members shall be eligible for re-election.

3)   In the event of a tied vote in electing members of EXCOM, the vote shall be re-taken.

4)   EXCOM members may resign during their period of office.

5)   In the event of the resignation of an EXCOM member, the other members of the EXCOM shall have the power to fill the vacancy from among members of the Association. Except, in the event of the resignation of the President, whereby the Vice President shall be appointed until election of a new President at the next General Meeting of the Association.

 7        Authority of the Executive Committee

The EXCOM have delegated authority and shall be fully empowered to: -

1)   Administer the Funds of the Association.

2)   Appoint a Chairman for the Coaching & Assessment Board (CAB), Disciplinary Committee and any other Committee deemed necessary. Membership of the Committees shall be from within the Association. All decisions shall be communicated to Association members.

3)   Request the resignation, or terminate the membership, of any member in respect of any proven misconduct in contravention of the Objectives of the Association or other matters that may reflect adversely on the Association.

4)   Confer life membership on those who have rendered special service to the game of Rugby Football. Life membership must be confirmed at the next General Meeting of the Association.

5)   Interpret this Constitution in the event of any dispute regarding its meaning, and the body referred to on any question or matter not provided for within this Constitution.

6)   Communicate to all members the season’s objectives and future directions following election of the EXCOM, and

7)   Following each meeting of the EXCOM, to make public to all members all extraordinary matters arising and any decisions reached and to table these at the next General Meeting.

8        Funds of the Association

1)   The funds shall be used only to meet expenses, and to support or promote the Objectives of the Association.

2)   The funds shall not be used for other purposes.

9        Disciplinary Action

1)   Any member who is alleged to have contravened the Objectives of the Association or any other matters that may reflect adversely on the Association shall have the allegations put to them in writing.

2)   The member shall be entitled to make representation to the Disciplinary Committee that is established to consider the matter, in person and/or in writing. The member shall be entitled to representation by any person of their choice.

3)   After due consideration, the Disciplinary Committee shall make a recommendation to the EXCOM to either take no action, reprimand, suspend or terminate the membership of the offending member.

4)   The Disciplinary Committee shall comprise a Chairman appointed by the EXCOM and a minimum of two other Association members, none of whom shall be members of the EXCOM.

5)   Any member who is found by the Disciplinary Committee to have any allegation against them proven may appeal to the EXCOM against the finding and/or the sanction imposed. The decision of the EXCOM on any such appeal shall be final.

 10      Gradings & Selection of Referees

1)   The EXCOM shall publish those games within the current season that: -

a)   Involve national representative teams,

b)   Has a Pakistan representative (or equivalent) as one of the participating teams and the other participating team comprises players non resident in Pakistan, and

c)   Are games for which trophies are awarded or are otherwise to be regarded as games of special significance.

2)   The Coaching & Assessment Board (CAB) shall comprise of suitably qualified members.

3)   The CAB will nominate a panel of referees, whom are deemed suitable to officiate at the games. Nominations shall be forwarded to the PRU for ratification.

4)   The CAB will appoint the referee to any game referred to in as the EXCOM directs.

5)   The Fixture Secretary will appoint the referee to any game to which no other person has the responsibility to appoint a referee. The duties of the Fixture Secretary may be delegated to any Referee Development Officer employed by either the Association or the PRU.

6)   The CAB will assess and evaluate all referee grades at a frequency determined by the EXCOM and publish the outcome. CAB will endeavour to attain the Association targets set out at the beginning of the season.

11      Meetings & Communication

1)   Association meetings shall be in the form of Annual General Meetings, Special Meetings or General Meetings.

2)   The Annual General Meeting shall be held before the 30th June each year to: -

a)   Receive an Annual Report from the President, Secretary and Fixture Secretary on the season just ended,

b)   Receive and approve audited accounts from the Treasurer,

c)   Elect the members of the EXCOM for the ensuing year,

d)   Dispatch any other business, of which notice shall be given by any member to the Secretary prior to the start of the meeting,

e)   All members attending, excluding Social Members, shall be allowed one vote. The Chairman of the meeting shall have one vote only and is not permitted an additional casting vote,

f)    Members eligible to vote but unable to attend the meeting, shall be allowed to submit a proxy vote in writing to the Secretary on any item on the published agenda on which a vote might be taken,

g)   Decisions shall be made by simple majority.

3)   Special Meetings: -

a)   Special Meetings shall be convened by the Secretary on receipt of instructions to that effect from the EXCOM, or a requisition from not less than five members. Discussion and resolutions shall be limited to those matters detailed in the requisition,

b)   Special Meetings shall be run in accordance with the provisions for General Meetings as set out in 11(4) except that a quorum for a Special Meeting shall be the presence of any number of members of the Association.

4)   General Meetings: -

a)   General Meetings shall be convened by the Secretary,

b)   A quorum shall be the presence of minimum of 10 (ten) members of the Association. If the quorum cannot be formed the General Meeting shall be adjourned and re-scheduled. For a rescheduled meeting the presence of any number of members of the Association shall be the quorum,

c)   The Chairman of the meeting shall be the President or in his absence the Vice President. In the absence of both the President and the Vice President, any member of EXCOM shall take the Chair,

d)   Members eligible to vote but unable to attend the meeting, shall be allowed to submit a proxy vote in writing to the Secretary on any item on the published agenda on which a vote might be taken,

e)   All members attending, excluding Social Members, shall be allowed one vote and the Chairman of the meeting shall have an additional casting vote in the event of a tied vote,

f)    Decisions shall be made by simple majority.

5)   Communications and notifications to Association members may be given by means of electronic mail (e-mail), written letters, facsimiles or posting on the Association web-site.

12      Dissolution of the Association

1)   The Association may only be dissolved by a Special Meeting, or by the failure to hold an Annual General Meeting for two successive years, in which case any surplus in the Association's funds shall be handed to the PRU.

13      Alterations or Additions to the Constitution

1)   The Constitution of the Association shall not be amended or added to except at an Annual General Meeting or Special Meeting and then only by a two-thirds majority of those members present who are eligible to vote.

2)   A minimum of 14 days’ notice of any proposed amendments or additions to the Constitution shall be given to all members of the Association eligible to vote.